Documenting And Updating Documents Not Only Simplifies The Debugging Process, but It Also Prevents An Organization From Making Pointless Purchases And Saves Money. 

The secret of the success of documents in the correct and systematic registration of equipment is hidden. It would help if you used the right tags for each device and cable and used these tags in the documents.

There are rules in the field of  labeling and naming of network equipment, including the following:

• Use descriptive letters. (Information should include a minimum, so network hacking is impossible.)
• Only mention items that make it easy to identify devices.
• Letters and information should not be too complicated.
• Avoid the same labeling for different products. It is better to use acronyms for lettering.
• For the equipment you have labeled and mentioned in the documents, you must indicate the name of the building, floor, data center room number, rack number with a picture of them. If your organization is transnational, you should enter the continent’s name, country, state, city, and other related items in a step-by-step manner.
• Identify any security risks with relevant details. Ensure that the naming and labeling of information are stored behind locked doors and in secure databases. The location of these documents should be kept confidential to reduce the risk of hackers gaining access to this information.
• Network devices must have specific names and abbreviations for the devices. Do not use long letters for ports on a switch.
• For jacks that are placed on the walls, it is better to label them with the job title of the employees. It would help if you did not use the employees’ names.

The following figure shows an excellent example of labeling. (Most network experts prefer to use color cables to differentiate cable performance.) Note that abbreviated characters with numbers are used when labeling.